1.07-7 Faculty Teaching Overload Compensation

Policy

Full-time faculty appointments require a full commitment of working time and effort.  Full-time faculty are expected to complete their primary assignment regardless of the time required.  This work is to be accomplished without overload compensation.   However, teaching overload compensation may be offered in limited and restricted situations of special need, with each case approved on an individual basis.  Effective Fall Semester 2009, full-time faculty with academic, lecturer, or clinical rank may accept teaching overload service provided these services do not interfere or conflict with their primary assignment.

Authority

Board of Regents Academic Affairs Policy Manual 4.10 Faculty Overloads and Instructional Staff Responsibilities discourages the payment of extra compensation for teaching overload; therefore, payment of extra compensation for teaching overloads must be kept to an absolute minimum and must be justified by circumstances that clearly warrant such action.

This policy is developed in accordance with the instructional expectation set forth in UGA Academic Affairs Policy 1.07-8 Effort Assignment for Instructional Activities

Definitions

  1. Full-time Faculty. Faculty with academic, lecturer, or clinical rank, and, for the purposes of this policy, those whose assignment is 100% time for either an academic year contract or a fiscal year contract.

  2. Teaching Overload Compensation. Payment for teaching services for credit courses rendered by a full-time faculty member in addition to the normal activity assigned by the Department Head and/or Dean.

  3. Restricted Funds. Money received by the University that may be expended only in accordance with the guidelines established by an external agent.

Guidelines

  1. Full-time faculty with academic, lecturer, or clinical rank must be budgeted 100% time for an entire contract year to qualify for consideration for overload teaching assignments.

  2. Compensated overload teaching will be assigned by the Department Head and/or Dean.  Compensated overload teaching should be assigned equitably among all faculty who wish to participate and who have the expertise to teach the course requiring overload teaching.  Teaching effectiveness may be a factor in assignment decisions.

  3. Faculty members must be scheduled to teach a full load based on their budgeted instructional EFT prior to qualifying for teaching overload compensation. Home Department Heads and/or Deans have the responsibility to determine individual full load teaching assignments.  Full load teaching assignments must be consistent with UGA Academic Affairs Policy 1.07-8 Effort Assignment for Instructional Activities

  4. Home Department Heads and Deans reserve the right to deny approval for overload teaching in cases where such teaching would interfere with assigned duties or the faculty member’s performance was rated less than satisfactory during the previous year’s performance evaluation.

  5. Senior administrators at the dean’s level or higher, regardless of rank, do not qualify for teaching overload compensation.

  6. Faculty members may teach no more than four credits as an overload for additional compensation during any one academic year.

  7. Overload teaching compensation is not permissible for summer term.

  8. Courses must meet minimum enrollment requirements to qualify for overload teaching compensation.

  9. The compensation rate for approved overload teaching will be a fixed dollar amount per overload course credit, up to a maximum of four credits.  In the initial academic year of adoption of this policy, the compensation rate will be $3,000 per course credit.  Review of the rate will be made periodically at the Provost’s request to determine the appropriateness of the amount and to make adjustments for cost of living.  Any changes to the amount will be announced by July 1 of the fiscal year in which the compensated overload teaching will occur to allow for informed decisions by all parties involved in the assignments. 

  10. The teaching overload compensation policy is applicable to all courses listed in the UGA Course Offerings System including courses taught abroad, field study, extended campus courses (Buckhead, Griffin, Gwinnett, Tifton), and courses offered through Independent and Distance Learning. 

  11. Courses taught as an overload for additional compensation may not be used for course banking against future teaching obligations.

  12. Courses for teaching overload compensation cannot be co-taught.

  13. Compensation for teaching overloads may not be paid from restricted funds.

  14. Exceptions to this policy for executive education programs may be granted on a case-by-case basis by the Senior Vice President for Academic Affairs and Provost.

  15. The teaching overload policy does not apply to continuing education classes.  Continuing education courses may qualify for extra compensation under BOR Policy Manual 8.3.12.04 Research, Saturday Classes and Off-Campus Continuing Education and should be submitted for approval using the Request for Extra Compensation for Faculty & Exempt Staff Form.

Procedures

All teaching overloads for compensation must be requested and approved in writing using the Request for Teaching Overload Compensation for Faculty Form prior to the beginning of the term in which the class is taught.

  1. On the form, documentation of full-teaching load for the requested semester must be provided when requesting overload teaching compensation.

  2. A statement on the form requires information on how each budgeted component (e.g., instruction, research/scholarship, service, and/or administration) of the faculty member’s primary assignment will be met during the academic year for which compensated overload teaching is sought.  This section should be sufficiently detailed and quantitative to demonstrate to the various approving officials that the requesting faculty member’s primary assignment will not be adversely impacted by the overload teaching.

  3. The requesting department head must provide a signed statement that no other qualified faculty member is available to teach, as part of his/her budgeted teaching load, the course for which overload compensation is sought.

  4. Approvals must be granted by the home department head and dean, the requesting department head and dean (if different than home department and dean), and the Senior Vice President for Academic Affairs prior to any services being performed.

  5. Payment of the teaching overload compensation must be paid in full no later than the immediate conclusion of the semester for which the teaching services are performed but not prior to the completion of the course which includes the submission of grade rolls.

Sources:
  • Senior Vice President for Academic Affairs and Provost, July 29, 2009, Revised January 24, 2014