1.09-3 Cover Letter from Dean/VP to Sr Vice President for Academic Affairs & Provost
The cover letter should document the candidate’s qualifications for appointment as clearly as possible. As applicable, the cover letter should include the candidate’s background, achievements, assessment of stature, search procedures, and faculty vote. The cover letter should also clearly note any request for exception, along with justification, to BOR and/or UGA policy (e.g. candidate does not hold highest degree earned per policy for the respective faculty rank, late submission of faculty appointment). Although a cover letter outlining the terms of appointment from the Dean/VP is preferred, the Dean may also sign the Department Head’s cover letter if the required items are appropriately covered. In cases where probationary credit toward tenure or tenure on appointment are requested, please include the following:
- Request for probationary credit towards tenure: If probationary credit towards tenure is requested, clearly state the number of years requested (maximum of 3), corresponding position and years of service, and institution where the candidate served in a tenure track position (cannot be less than the number of years requested). Any request for exception to the UGA/BOR policies on probationary credit towards tenure should clearly state that an exception is being requested and must include strong justification for awarding probationary credit. All probationary credit towards tenure must be requested at the time of appointment and must be approved by the Provost/President.
- Request for Tenure on Appointment: If tenure on appointment is requested, clearly state that the candidate was previously awarded tenure, the corresponding institution, and the departmental vote for tenure on appointment. Any request for exception to the UGA/BOR policies for tenure on appointment should clearly state that an exception is being requested and must include strong justification for awarding tenure. All requests for tenure upon appointment must be approved by the Provost/President.