4.07-11 Write-In Courses

Write-in course definition
A course taken by a student at an institution other than the University of Georgia which transfers in to UGA as a credit course but does not transfer in with a UGA course number.
Determining equivalency
When a student transfers a course, it is evaluated by the Office of Undergraduate Admissions. If this office does not assign a UGA equivalent course number to the transfer course, the student may ask the faculty in the department of the discipline in which the course is taught at UGA to evaluate the course to determine if it is equivalent to a UGA course. If the department determines that the transfer course is equivalent to a UGA course, the Admissions Office should be notified and the appropriate UGA number assigned.
Courses that are used to satisfy Core Curriculum requirements
Board of Regents policy mandates that students who satisfy Core Curriculum areas at one USG institution must be permitted to use those courses to satisfy the Core Curriculum requirements at all USG institutions. Therefore, if a USG course transfers to UGA as a write-in course and there is verification of the completion of that Core Area at the originating institution, the academic advisor or school/college must approve the course for use in the same Area in the UGA degree. Verification may be offered by the student (i.e. course syllabus, catalog, final exam, or other information as requested) or determined by an advisor (i.e. checking the web page of the originating institution). In cases where core areas have not been completed or the course is from a non-USG institution, the faculty in the department of the discipline in which the course is taught at UGA will determine whether or not a course may be used in Areas C, D, or E of the Core Curriculum and the faculty in the student’s major department will determine whether or not a course may be used in Area F of the Core Curriculum.
Courses that are used to satisfy Major Requirements or Major Electives
Course requirements to satisfy a student’s major are determined by the faculty in the department of the major and reviewed/approved by the curriculum committee(s) according to relevant policy. Therefore, the faculty in the major department have the responsibility and authority to determine if/how the write-in courses will count in the major. If the faculty member who reviews write-in courses is not familiar with the institution or course in question, the student should provide the faculty member with a course syllabus, catalog, final exam, or other information as requested.
Courses that satisfy school/college degree requirements
If a school or college has school-wide or college-wide degree requirements the school or college should develop a policy for substituting a write-in course for a required course in the degree requirements. In the absence of such a policy the student’s major department can make such decisions.
Courses that satisfy University degree requirements
The faculty in the department of the discipline in which the course is taught at UGA will determine whether or not a course may be used to substitute for a University degree requirement.

The route of appeals for major requirement, major elective, or Core Area F substitutions or waivers is:

  1. the major department,
  2. Dean’s Office of the student’s school/college,
  3. Educational Affairs Committee,
  4. University of Georgia President,
  5. Board of Regents

The route of appeals for school/college requirement, University requirement, or Core Areas C, D, or E substitutions or waivers is:

  1. the department of the discipline in which the course is taught at UGA,
  2. Dean’s Office of the school or college in which that department resides,
  3. Educational Affairs Committee,
  4. University of Georgia President,
  5. Board of Regents
Sources:
  • University Council, April 22, 2004