4.07-12 Instructor of Record

Objective

To improve institutional data quality for the purpose of more accurately reflecting the instructional responsibility in all course sections.  This policy will allow for:

  • improved reporting of institutional data at local, state and national levels,
  • the ability to accurately account for instructional activity of graduate teaching/laboratory assistants,
  • data consistency across schools/colleges allowing for better comparative data analysis,
  • appropriate accountability in academic dishonesty and grade appeal processes, and
  • data integrity (especially related to faculty credentialing) as required by SACS.

Policy

Academic units must identify all instructors for all course sections including sections taught for credit and non-credit. The instructor is defined as the person(s) responsible for conducting the day-to-day classroom/instructional activities and/or the assignment of grades. Instructors of Record must hold appropriate UGA faculty appointment and credentials as outlined below.

These policy changes are effective for Fall Semester 2007 courses. Departments are encouraged to also update their summer 2007 data.

Procedures

More than one instructor may be listed for each course section. Assignment of appropriate instructor percent responsibility must be determined by each academic unit using the following guidelines: 

  1. Regular classroom instruction: sections taught for credit whether taught by a faculty member or a graduate teaching assistant must include all instructors contributing to the instructional activity. Each instructor must be assigned the appropriate percent responsibility.

  2. Credit-bearing laboratory sections:  the person conducting the day-to-day classroom activities, whether faculty or graduate laboratory assistant(s), must be listed as the instructor and assigned a minimum of 90% instructional responsibility. If a faculty member is primarily providing oversight of another instructor/graduate assistant, they may be assigned a maximum of 10%.

  3. Non-credit laboratory sections: the person conducting the day-to-day classroom activities, whether faculty or graduate laboratory assistant(s), must be listed as the instructor and assigned a minimum of 90% instructional responsibility. If a faculty member is primarily providing oversight of another instructor/graduate assistant, they may be assigned a maximum of 10%.

  4. Study abroad sections taught by foreign faculty: the foreign faculty conducting the day-to-day classroom activities must be listed as the instructor of record and assigned 90% instructional responsibility. The local UGA faculty member serving as program coordinator who provides primary oversight of all local matters concerning the course sections will be assigned 10% instructional responsibility.
    (University Cabinet, December 2009)

Sources:
  • Office of the Vice President for Instruction, July 2007
  • University Cabinet, December 2009