State-of-the-Art Conferences

The State-of-the-Art Conference Program, sponsored by the Office of the Senior Vice President for Academic Affairs and Provost, provides UGA faculty the opportunity to organize a conference on the University of Georgia campus that facilitates interaction between national and international scholars and UGA faculty and students.

Proposals to host a State-of-the-Art Conference should originate from faculty whose contributions to the scholarly or creative focus of the proposed conference are such as to enable them to attract other leading scholars to the campus.

State-of-the-Art Conferences may be developed by individual faculty or a small team of faculty. Proposals for interdisciplinary conferences are encouraged.

The Office of the Senior Vice President for Academic Affairs and Provost will provide up to $20,000 in state funds to support a State-of-the-Art Conference. In addition to funds requested from the State-of-the-Art Conference program, funds must be provided by the applicant’s department or college or a related professional organization.

The conference must not be a meeting of a professional organization.

Application Guidelines

Proposals for State-of-the-Art Conference funding should be brief – five to seven pages, not including any appendices and letters.

Proposal must include the following:

  1. An organizing theme that is coherent, current, of intellectual significance, and of national or international import.
  2. The names and credentials of the select, small number of individuals to be invited. These must be noted scholars in the field and need not be confined to those residing in the United States. If possible, include indications of the prospective participants’ willingness to participate, pending funding of the conference.
  3. The approximate conference date.
  4. A general outline of the conference agenda and logistics.
  5. An explanation of plans for involvement of University of Georgia students.
  6. A detailed projected budget that identifies the projected costs that will be covered by State-of-the-Art Conference funds and those that will be paid by other funding sources. Please note that:
    • No more than 10% of the funding received from the State-of-the-Art Conference program may be used for honoraria.
    • No State-of-the-Art Conference funds may be used for food and entertainment expenses, such as conference receptions, luncheons, dinners, or refreshment breaks, because state funds cannot be used for this purpose.
    • University of Georgia faculty and staff are not eligible for extra compensation for their participation in a State-of-the-Art Conference.
  7. Publication information. Review of any discussions with publishers for interest in publication.


Proposals must be approved on the departmental and school/college level before submission to the Office of the Senior Vice President for Academic Affairs and Provost.

Proposals requesting funding for State-of-the-Art Conferences that will be held on the UGA campus between July 1, 2015 and June 30, 2016 should be submitted to the Office of the Provost on or before Monday, February 23, 2015.

Proposals should be submitted to:
David Dodson
Executive Assistant to the Provost
Office of the Senior Vice President for Academic Affairs and Provost
205 Administration Building

If there are changes in the conference plan or budget after State-of-the-Art Conference funding has been granted, the changes must be approved by the Office of Senior Vice President for Academic Affairs and Provost.

Within six months of completion of the conference, a written report must be submitted to the Office of Senior Vice President for Academic Affairs and Provost. This should include a copy of the conference program and a brief assessment of the outcome of the conference including a description of the efforts that were made to involve students.

Please direct questions concerning the State-of-the-Art Conference program to David Dodson,, 706-542-0015.


Proposals will be evaluated on the basis of the following qualities:

  • feasibility
  • scholarship
  • originality
  • coherence of the organizing theme
  • national or international significance of the theme
  • timeliness of the theme
  • interest of the conference theme across disciplines
  • promise of attracting world-class participants
  • adherence to the objective of a small, interactive conference
  • budget and budget justification
  • evidence of matching funds
  • plans for involvement of students
  • plans for publication
  • detail of conference agenda and logistics
  • overall quality of the written proposal
  • anticipated benefit to the University, departments, faculty, students
  • other value-added qualities

Updated June 2013