1.12 Leaves

At the University of Georgia, a variety of leaves for faculty are available as outlined below.

1.12-1 Educational and Professional Leave

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Leaves of absence of one year or less with or without pay may be granted by the institution’s president and reported to the Chancellor. Extensions of such leaves, or the initial granting of leaves of more than one year, require the approval of the Chancellor or his/her designee.

All leave of absence requests must be submitted to the Office of Faculty Affairs at least 6 months prior to the leave effective date. In considering a request for leave with pay, the president should bear in mind that it is the policy of the Board that such leave shall be granted only for the purposes of promoting scholarly work and encouraging professional development. The president should examine carefully the program or project on which the employee proposes to work, and he/she should also consider the likelihood of the employee’s being able to accomplish the purposes for which leave is requested. It is expected that scholarly and professional leaves shall be granted without pay where the leave is supported by an external grant or stipend.

In considering a request for a leave, the president should take into consideration the effect that the granting of the leave will have on the institution or on the department of which the employee is a member. Therefore, the leave request must include a list of courses the faculty member normally teaches and an explanation of how those courses will be handled in the faculty member’s absence. If the employee’s work cannot be handled by other employees and if funds are not available for the employment of a substitute, the president will be justified in refusing to recommend that the leave be granted or in deferring action upon the request for a leave.

Any employee who has been granted a leave of absence shall be required, before beginning the leave, to sign an agreement indicating that:

  1. For a leave of absence with pay of less than one year, the employee will return to the institution at the termination of the leave for a period of at least one (1) year;


  2. For a one-year leave of absence with pay, the employee will return to the institution at the termination of the leave for a period of at least two (2) years; and that,


  3. For a leave of absence with pay, if the employee does not return to the institution for the full amount of time specified in the agreement, the employee will reimburse the institution for the amount of compensation received while on leave, as well as any other expenses paid by the USG during the leave, including all benefit costs.


  4. For a leave of absence without pay, if the employee does not return to the institution, the employee will reimburse the institution for the any expenses paid by the USG during the leave, including all benefit costs.


A faculty or staff member who returns from an authorized leave which enhances professional study and development shall be entitled to a salary which will include, as a minimum, the mandated across-the-board salary raises which occurred during the period of leave.

Any request for extension of tenure probationary period for a tenure track faculty member due to an educational or professional leave of absence must be made under separate cover.

The president ordinarily should not approve a request for a leave with pay if the applicant for leave has been employed at an institution for the period of fewer than three (3) years. The USG chief academic officer will promulgate guidelines regarding educational and professional leave.

No leaves of absence will be granted to USG retirees and who are drawing retirement benefits from the Teachers’ Retirement System of Georgia or from the USG. Approved leave shall allow employees the right to elect to continue group insurance benefits with institutional participation.

Deadlines: Any request for a leave of absence beginning fall semester must be submitted to the Office of Faculty Affairs by no later than March 1. Any request for a leave of absence beginning spring semester must be submitted to the Office of Faculty Affairs by no later than August 1.

Request Forms and Procedures

Sources:

1.12-2 Leave For Other Reasons

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In addition to leaves of absence for educational and professional purpose, leaves may be justified for a variety of reasons, including military leave, family medical leave, sick leave, jury duty leave, voting leave, and others. Contact the Office of Faculty Affairs if a faculty member serving under annual contract requests use of one of these other types of leave beyond 3 months. See Human Resources Policy and Procedures for information on other types of leave:

Sick Leave: http://policies.uga.edu/Human-Resources/Time-away-from-work/Sick-Leave/

Vacation & Annual Leave: http://policies.uga.edu/Human-Resources/Time-away-from-work/Annual-Leave/

Family and Medical Leave: http://policies.uga.edu/Human-Resources/Time-away-from-work/Family-Medical-Leave-FMLA/

Military Leave: http://policies.uga.edu/Human-Resources/Time-away-from-work/Military-Leave/

Other types of Leave: http://policies.uga.edu/Human-Resources/Time-away-from-work/

Sources:
  • Office of the Provost, updated 06/18/10

1.12-3 Reassignment of Location

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Reassignment of location is defined as a change in work location, typically permanent, at the request of the institution.

  • Temporary relocation for the purpose of instruction, field study, study abroad, or Washington semester courses is not considered a reassignment of location.
  • Temporary relocation from campus at the request of a faculty member for other purposes (research, educational or professional development) is considered a professional leave of absence under policy 1.12-1 Educational and Professional Leave.

If you have questions, please contact the Office of Faculty Affairs.

Sources:
  • Office of the Provost, revised 6/18/10, 10/11/11