At the University of Georgia, a variety of leaves for faculty are available as outlined below.
- Board of Regents Policy Manual, § 188.8.131.52 Regents’ Innovator Leave of Absence and Regents’ Entrepreneur Designation
- UGA Academic Affairs Policy Manual 1.12 Leaves
1.12-1 Educational and Professional Leave§
Leaves of absence of one year or less with or without pay may be granted by the institution’s president and reported to the Chancellor. Extensions of such leaves, or the initial granting of leaves of more than one year, require the approval of the Chancellor or his/her designee.
All leave of absence requests must be submitted to the Office of Faculty Affairs at least 6 months prior to the leave effective date. In considering a request for leave with pay, the president should bear in mind that it is the policy of the Board that such leave shall be granted only for the purposes of promoting scholarly work and encouraging professional development. The president should examine carefully the program or project on which the employee proposes to work, and he/she should also consider the likelihood of the employee’s being able to accomplish the purposes for which leave is requested. It is expected that scholarly and professional leaves shall be granted without pay where the leave is supported by another institution, an external grant, or a stipend.
Educational and professional leave is intended to support temporary activities, and in requesting this type of leave (rather than submitting a resignation), faculty are signaling their intent to return to the University of Georgia. Faculty may request educational and professional leave in order to accept a “visiting” position that is designated as a temporary position. Leave will not be granted to individuals who have accepted a regular position from another employer.
In considering a request for a leave, the president should take into consideration the effect that the granting of the leave will have on the institution or on the department of which the employee is a member. Therefore, the leave request must include a list of courses the faculty member normally teaches and an explanation of how those courses will be handled in the faculty member’s absence. If the employee’s work cannot be handled by other employees and if funds are not available for the employment of a substitute, the president will be justified in refusing to recommend that the leave be granted or in deferring action upon the request for a leave.
Any employee who has been granted a leave of absence shall be required, before beginning the leave, to sign an agreement indicating that:
- For a leave of absence with pay of less than one year, the employee will return to the institution at the termination of the leave for a period of at least one (1) year;
- For a one-year leave of absence with pay, the employee will return to the institution at the termination of the leave for a period of at least two (2) years; and that,
- For a leave of absence with pay, if the employee does not return to the institution for the full amount of time specified in the agreement, the employee will reimburse the institution for the amount of compensation received while on leave, as well as any other expenses paid by the USG during the leave, including all benefit costs.
- For a leave of absence without pay, if the employee does not return to the institution, the employee will reimburse the institution for the any expenses paid by the USG during the leave, including all benefit costs.
A faculty or staff member who returns from an authorized leave which enhances professional study and development shall be entitled to a salary which will include, as a minimum, the mandated across-the-board salary raises which occurred during the period of leave.
Any request for extension of tenure probationary period for a tenure track faculty member due to an educational or professional leave of absence must be made under separate cover.
The president ordinarily should not approve a request for a leave with pay if the applicant for leave has been employed at an institution for the period of fewer than three (3) years. The USG chief academic officer will promulgate guidelines regarding educational and professional leave.
No leaves of absence will be granted to USG retirees and who are drawing retirement benefits from the Teachers’ Retirement System of Georgia or from the USG. Approved leave shall allow employees the right to elect to continue group insurance benefits with institutional participation.
Deadlines: Any request for a leave of absence beginning fall semester must be submitted to the Office of Faculty Affairs by no later than March 1. Any request for a leave of absence beginning spring semester must be submitted to the Office of Faculty Affairs by no later than August 1.
- Board of Regents Policy Manual, § 184.108.40.206, Educational and Professional Leave
- Office of the Provost, 06/10/10, updated 06/18/10 and 03/26/19
1.12-2 Leave For Other Reasons§
In addition to leaves of absence for educational and professional purposes, leaves may be justified for a variety of reasons, including military service, family medical leave, sick leave, jury duty, and voting. See Human Resources policies and procedures for information on other types of leave:
- Office of the Provost, updated 06/18/10 and 01/18/19
1.12-3 Reassignment of Location§
Reassignment of location is defined as a change in work location, typically permanent, at the request of the institution.
- Temporary relocation for the purpose of instruction, field study, study abroad, or Washington semester courses is not considered a reassignment of location.
- Temporary relocation from campus at the request of a faculty member for other purposes (research, educational or professional development) is considered a professional leave of absence under policy 1.12-1 Educational and Professional Leave.
If you have questions, please contact the Office of Faculty Affairs.
- Office of the Provost, revised 6/18/10, 10/11/11
1.12-4 Regents' Innovator Leave of Absence§
Consistent with University System of Georgia (USG) Board of Regents (BOR) Policy 220.127.116.11, full-time tenured faculty may apply leave of absence as a Regents’ Innovator to allow time away from their faculty duties to focus on beginning or growing companies that commercialize a faculty member’s research. The leave arrangement must be consistent with Board of Regents’ and University’s policies, including the Intellectual Property Policy and the Conflicts of Interest, Conflicts of Commitment, and Outside Activities Policy.
Regents’ Innovator leave is unpaid and may be requested for an initial period up to three years, with the possibility of renewal for a second period up to three years. Eligible faculty may request partial leave or joint appointment with the faculty member’s current or another institution, allowing the faculty member to continue to supervise students and/or serve as principal investigator or in other roles on sponsored projects, subject to the intellectual property and conflicts of interest policies noted above.
UGA’s Innovation Gateway and Office of Conflicts of Interest Review and Management will work with faculty members pursuing approval for Regents’ Innovator Leave of Absence on navigating the approval process, gaining access to UGA facilities under cost-center arrangements, and receiving licenses to appropriate UGA intellectual property.
Criteria for Regents’ Innovator Leave
- Strong endorsement from the unit head (or appropriate supervisor) and Dean/Vice President
- Evidence of strong effort in commercializing the faculty member’s research
- Evidence of market research, and relevance and viability of commercialization and/or startup plans
- Preference for candidates who secured initial funding for the company, including SBIR, STTR, and/or venture funding.
Applications for the Regents’ Innovator Leave of Absence should follow the same process as for Faculty Educational or Professional Leave Requests, with additional documentation as noted below:
- Form A – To be completed by requesting faculty member and unit head (selecting the leave of absence without pay option)
- Form B – To be completed by the faculty member’s unit head, including teaching arrangement for courses that the faculty member usually teaches.
- Faculty member’s Written Request, including summary of accomplishments demonstrating criteria noted above (not to exceed three pages)
- Letters of support from unit head (or appropriate supervisor), Dean/Vice President, and Executive Director of the UGA Innovation Gateway
- Faculty member’s current CV
- Supporting documentation (as applicable, such as inter-institutional contract; memorandum of understanding, offer letter, or agreement from company, institution, or other entity; intellectual property agreement)
The Regents’ Innovator title requires unanimous recommendation of the Provost, President, and USG Chancellor, and approval by the BOR Committee on Academic Affairs and the BOR. BOR policy also requires the execution of an agreement between the faculty member and the University, signed by both the faculty member and President. This agreement will be executed after approval of the Regents’ Innovator leave.
All leave of absence requests must be submitted to the Office of Faculty Affairs at least six months prior to the leave’s intended start date. Accordingly, any request for a leave of absence beginning fall semester must be submitted to the Office of Faculty Affairs by no later than March 1. Any request for a leave of absence beginning spring semester must be submitted to the Office of Faculty Affairs by no later than August 1. Exceptions to these deadlines may be made for good cause, in the discretion of the Provost.