4.06 Class Attendance

4.06-1 Attendance Policy

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Policy
http://bulletin.uga.edu/bulletin/ind/attendance.html

Implementation
Generally, it is the responsibility of each instructor to enforce this policy. If the instructor requires certification of the legitimacy of the absence, the Vice President for Student Affairs will write a letter on behalf of the student if the reason is determined legitimate.

Sources:
  • Office of the Vice President for Student Affairs
  • University of Georgia Bulletin

4.06-2 Religious Holidays Attendance Policy

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University System policy prohibits the institution from scheduling registration periods or the first day of class on a religious holiday.

In addition, the university asks faculty members for understanding of recognized religious holidays. For example, the university asks faculty members for understanding of Jewish students missing classes and other academic commitments on Rosh Hashanah and Yom Kippur and to allow students in this situation to make up the work that is missed or, at the instructor’s discretion, be given an alternative assignment in lieu of the work missed. Such assignments may be given or completed prior to the date of absence.

Similarly, faculty members should also be cognizant of other major religious holidays, including but not limited to Diwali (Hindu), Eid al Adha (Islam), Eid al Fitr (Islam), Good Friday (Christian) and Passover (Jewish).

Implementation
The academic calendar is set by the President or his or her designee. It is the responsibility of those constructing the calendar to avoid scheduling registration periods or the first day of class on religious holidays.

Approval of such absences will be granted only if the instructor receives written notice from the student at least one week in advance of the religious holiday. It is the responsibility of the instructor and student to determine the conditions under which work will be made up when a student misses class or other academic obligations because of a religious holiday. The Vice President for Student Affairs and the Vice President for Instruction will remind the faculty each year near the beginning of the fall term of university policy in this area.

Sources:
  • Board of Regents Academic Affairs Handbook, § 2.1
  • Office of the Vice President for Instruction
  • Office of the Vice President for Student Affairs

4.06-3 Voting and Jury Duty

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The University recognizes the importance of civic duty, especially voting and jury duty.

Classes are not canceled on election day(s).  Students who are registered to vote in close proximity to campus should vote before, between, or after classes.  Students who are registered elsewhere should obtain absentee ballots.  If unavoidable circumstances intervene, students shall not be penalized for missing a class in order to exercise their right to vote.

Faculty members must provide students with reasonable accommodations for making up graded work missed while on jury duty.

Sources:
  • Office of the Vice President for Instruction, February 16, 2009
  • University Council, March 19, 2009

4.06-4 Certification of Absence from Class for Medical Reasons

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It is the student’s responsibility to resolve absence issues with the instructor.  Students who receive treatment at the University Health Center will receive verification of the date and time of their visit to the Health Center.  No medical “excuses” are provided.  Only instructors have the authority to excuse students from class.  Students who receive treatment from a community health care provider should seek verification of their visit from that provider.

Sources:
  • Office of the Vice President for Student Affairs, September 11, 2009

4.06-5 Military Service Commitment

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Reasonable accommodations should be given to students for absences due to military obligations or commitments. This includes, but is not limited to, the following:

  • Mandatory monthly drill instruction, such as duty completed by National Guard members and military reservists (typically this involves a one-day absence to extend weekend training).
  • Service-related medical appointments where failure to appear might result in a loss of benefits.
  • Being called to active duty on short notice.

It is assumed that students will work with their advisor during the drop/add period to find a course that avoids conflict with their military commitment whenever possible. Students should inform each faculty member of their known and anticipated absences at the start of the term. In the event the absence is not known at the start of the term, written notice should be given to the faculty member as soon as the student is made aware, preferably at least two weeks in advance.

 Students should be given reasonable accommodation by faculty to make up any work missed during the absence or, at the instructor’s discretion, will be given an alternative assignment in lieu of the work missed. Such assignments may be prior to the date of the absence and may include placing the weight of the assignment on another component of the course, including final examination.

Sources:
  • University Council, April 14, 2023