Faculty Admin Appointments

Technical Process Following Provost/President Approval for Major Faculty Administrative Appointments

• Technical Process following Provost / President Approval for Major Faculty Administrative Appointments

Search (New Hires or Current Faculty)

1. Position > Posting > Hiring proposal in UGAJobs
2. Working title of the position should reflect the administrative title and faculty rank (*Posting title can be more specific)
3. Compensation for Hire:
   • UGAJobs Hiring Proposal would bring in the employee’s base salary
   • OneUSG HCM Connect MSS Supplemental Pay Request would bring in the supplemental portion of the salary
   • Summer Pay Process would bring relevant summer pay
4. Required Supporting Documents to be uploaded to HP
   • A checklist noting supporting documents for faculty hires can be found here: UGAJobs Faculty Hiring Proposal / Employment Action Document Checklist (updated 03/15/2021)

No Search (Administrative Add-on Appointment for Current Faculty)[1]

1. Position Evaluation in UGAJobs
2. Working title of the position should reflect the administrative title and faculty rank (e.g. Professor and Department Head; Director and Associate Professor; Dean and Professor, etc.)
3. Compensation:
   • OneUSG HCM Connect MSS AdHoc Change Request would bring any changes to base annual salary pay
   • OnesUSG HCM Connect MSS Supplemental Pay Request would bring the supplemental portion of salary
   • Summer Pay Process would bring relevant summer pay
4. Required Supporting Documents for Administrative Add-on Appointment to be uploaded to Eval
   • A checklist noting supporting documents for Add-on of Administrative titles can be found here: UGAJobs Faculty Hiring Proposal / Employment Action Document Checklist (updated 03/15/2021)

Stepping down from Admin Role

1. Position Evaluation in UGAJobs
   • Justification should include which admin role the from which the faculty member is stepping down.
   • Update position fields as appropriate. (e.g. Classification Title / Code, Working Title, Effective Date).
2. Compensation:
   • OnesUSG HCM Connect MSS Supplemental Pay Request to remove supplemental pay.

For information regarding critical hire approval, please see: https://hr.uga.edu/critical-hire/

[1] The unit should obtain an EOO search waiver for the appointment and Provost approval for an administrative add-on appointment prior to submission of the position evaluation request in UGAJobs.

For EOO information for Administrative and Faculty Searches/Appointments, please see: https://eoo.uga.edu/affirmative-action-hiring/direct_appointment_and_search_waiver_guidelines/